Who we are

We are Farnborough Airport Limited, a limited company registered in England and Wales under registration number 03454447 and with a registered office address of 3 Bunhill Row, London EC1Y 8YZ. We are registered with the Information Commissioner’s Office in relation to our processing of personal data under registration number Z6906011. See below for full details on how to contact us.

What is the purpose of this document?

This privacy notice describes the types of personal data we collect about job applicants, how we use this information, with whom we share it, how long we keep it and the information rights of job applicants.

Data controller

Farnborough Airport Ltd is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you.

The kind of information we hold about you

In connection with your job application, we will collect, store, and use the following categories of personal information about you:

• the information you have provided to us in your curriculum vitae and covering letter

• any information you provide to us during an interview

• any information provided by your referees

We may also collect, store and use more sensitive personal information about you such as:

• information about your health, including any medical condition, health and sickness records. (We only use this information to ensure your health and safety in the workplace, to assess your fitness to work and to provide suitable workplace adjustments, when necessary).

• information about criminal convictions and offences

How we collect your personal information

We collect personal information about candidates from the following sources:

• you, the candidate

• a recruitment agency, from which we may collect certain information in your curriculum vitae and information you have the agency for their record such as your name, title, address, telephone number, personal email address, date of birth, gender, employment history and qualifications

• Disclosure and Barring Service (DBS) in respect of criminal convictions

• your named referees, from whom we may collect certain information to confirm the information you have provided us and/or the recruitment agency, such as employment history and qualifications

How we use your personal information and our lawful bases  

We will use the personal information we collect about you to:

• assess your skills, qualifications, and suitability for the work or role

• carry out background and reference checks, where applicable

• communicate with you about the recruitment process

• keep records related to our hiring processes

• comply with legal or regulatory requirements

It is in our legitimate interests to process your personal data to decide whether to appoint you since it would be beneficial to our business to appoint someone to that relevant role.

We also need to process your personal information to decide whether to enter into a contract of employment with you.

We also have a legal obligation to carry out pre-employment screening checks and ensure that we make reasonable adjustments to accommodate you in the work place.

Having received your CV and covering letter, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role or work. If we decide to offer you the role or work, we will then take up references and carry out a criminal record and/or carry out any other necessary check before confirming your appointment.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a driving license check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further due to our Civil Aviation Authority legal requirements.

Information about criminal convictions  

We will collect certificates from the DBS. We are required to carry out a criminal record check to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. We are legally required by the Civil Aviation Authority to carry out criminal record checks to be able to issue an airport pass.

We have in place appropriate safeguards which we are required by law to maintain when processing such data.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Who we share your personal data with

We will only share your personal information with third parties, such as the outsourced security company in place on the airport who undertake activities such as ID verification for entry to the site and support in responding to any security incidents, for the purposes of processing your application.

All our third-party service providers and any relevant Farnborough Airport subsidiaries are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

International Transfers

Your personal information will not be processed outside the UK.

How long do we keep your personal information?

We will retain your personal information for a period of 6 months after we have communicated to you our decision about whether to appoint you to the role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.

Your information rights

Under certain circumstances, by law you have the right to:

• Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

• Request the transfer of your personal information to another party.

• Right to withdraw consent

If you have provided your consent for us to process your personal information for a specific purpose, you have the right to withdraw your consent at any time. If you do withdraw your consent, we will no longer process your information for the purpose(s) you originally agreed to, unless we are permitted by law to do so.

• Right to lodge a complaint

If you are concerned about the way in which we are handling your personal information, you have the right to lodge a complaint with the Information Commissioner’s Office who can be contacted online at:

https://ico.org.uk/global/contact-us/.

Or by telephone on 0303 123 1113

How to exercise your rights

You will not usually need to pay a fee to exercise any of the above rights. However, we may charge a reasonable fee if your request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

If you want to exercise any of the above rights, please contact our Data Protection Officer. See below for how to contact us. We may need to request specific information from you to confirm your identity before we can process your request. Once in receipt of this, we will process your request without undue delay and within one month. In some cases, such as with complex requests, it may take us longer than this and, if so, we will keep you updated.  

Our EU representative

We have appointed GRCI Law Limited (of GRC International Group) to act as our EU representative. If you wish to exercise your rights under the EU General Data Protection Regulation (EU GDPR) or have any queries in relation to your rights or general privacy matters, please contact us as per the details below.

How to contact us and our Data Protection Officer  

We have appointed a Data Protection Officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information or you would like to exercise your information rights, please contact the DPO:

Email: gdpr@farnboroughairport.com

Postal Address: DPO, Farnborough Airport, Farnborough, Hampshire, GU14 6XA.

Phone number: 01252 379079

Changes to this privacy notice

We may update this privacy notice from time to time in response to changes in applicable laws and regulations and our processing practices. When changes are made, we will update the effective date at the top of this document.

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